- City Secretary
- Records Management
The Record Management Mission
To provide residents with access to the information needed to be informed, productive citizens by preserving the City's records.
DEFINITION OF RECORDS OF THE CITY OF FREDERICKSBURG. All documents, papers, letters, books, maps, photographs, sound or video recordings, microfilm, magnetic tape, electronic media, or other information-recording media, regardless of physical form or characteristic and regardless of whether public access to it is open or restricted under the laws of the state, created or received by the City of Fredericksburg or any of its officers or employees pursuant to law or in the transaction of public business, are declared to be the records of the City of Fredericksburg and shall be created, maintained, and disposed of in accordance with the provisions of this Article or procedures authorized by it and in no other manner.
RECORDS DECLARED PUBLIC PROPERTY. All records as defined in Sec. 2-151 are declared to be the property of the City of Fredericksburg. No official or employee of the City of Fredericksburg has, by virtue of his or her position, any personal or property right to such records even though he or she may have developed or compiled such records. The unauthorized destruction, removal, or use of such records is prohibited.
POLICY. It is declared to be the policy of the City of Fredericksburg to provide for efficient, economical, and effective controls over the creation, distribution, organization, maintenance, use, and disposition of all records of the City of Fredericksburg through a comprehensive system of integrated procedures for the management of records from their creation to their ultimate disposition, consistent with the requirements of the Local Government Records Act and accepted records management practice. This policy shall apply to all Councilmembers, City Officers, City Officials and employees of the City of Fredericksburg.
RECORDS MANAGEMENT OFFICER. The City Secretary is hereby designated and shall serve as Records Management Officer for the City of Fredericksburg, as provided by law, and shall develop policies and procedures to ensure that the maintenance, preservation, security, destruction, electronic storage, and other disposition of the records of the City of Fredericksburg are carried out in accordance with the requirements of the Local Government Records Act (Title 6, Subtitle C, of the Texas Local Government Code).
RECORDS CONTROL SCHEDULES. Appropriate records control schedules issued by the Texas State Library and Archives Commission shall be adopted by the Records Management Officer for use in City of Fredericksburg, as provided by law. The Records Management Officer shall prepare amendments to the schedules as needed to reflect new records created or received by the City of Fredericksburg, or revisions to retention periods established in a records retention schedule issued by the Commission. Any destruction of records of the City of Fredericksburg will be in accordance with said schedules and the Local Government Records Act.
To request a record, please see the Public Information/Open Records.