Welcome to the Office of the City Secretary

The City Secretary and staff are committed to providing quality public service and connecting the public with the legislative process. They strive to ensure that the City's legislative processes are open and public by providing a link between citizens and government with processes aimed toward transparency. By efficiently using City resources, they can ensure the preservation of Fredericksburg's legislative history.

They are a technology-driven department believing that technology provides much faster and more easily accessible information.

The team is here to assist with public records requests, processing board and commission applications for appointment, City TABC Permits, HOT funding requests, and elections administration. The City Secretary's office is responsible for updating and maintaining city ordinances and codes, providing access to legislative meeting information, and receiving campaign financial-related filings.

The City Secretary 2022 Annual Report provides a detailed account of accomplishments (Report).

NEED ASSISTANCE OR HAVE QUESTIONS?

Please call City Hall at (830) 997-7521.

What is the City Secretary's Office?

The City Secretary is an officer of the City, appointed by the City Manager. The City Secretary is a statutory position required by State Law and the City Charter. The City Secretary's Office provides citizens with public information and implements requests for city records; attends and prepares official minutes of the City Council meetings; serves as the City's Election Administrator; and serves as the Records Management Officer for the City. The City Secretary's Office strives to promote open and responsive government by properly recording and preserving the city's legislative history and official documents, providing responsive customer service to our diverse customer base, and conducting fair and impartial city elections.

Responsibilities

The City Secretary's responsibilities include:

• Giving notice and recording actions in minutes of the City Council meetings.
• Official records keeper for the City, including minutes of the City Council, ordinances and resolutions, deeds, easements, contracts, and other City documents.
• Administers all City elections, Early Voting Clerk, and the City's Records Management program.
• Open Records Request
• Update and maintain City ordinances and codes.
• Issue certain permits and licenses for various operations within the City of Fredericksburg, including City Alcoholic Beverages Licenses, Early Pour Permits, and horse-drawn carriage permits.
• Provide support to the City Council and other departments.
• Post Public and Legal Notices
• Coordinates and tracks History Walk Pavers in Market Square
• Maintains applications for Boards and Commissions
• Stay updated on all rules and regulations pertaining to the City.
• Maintain and protect the City Seal.